Change Benefit Elections

You will need to provide the following documentation for certain life events before this process is complete and approved:

• Dependent arrival in US: A copy of the flight itinerary that shows that the dependent arrived within the last 31 days.
• Divorce: Copy of the first and last page of the divorce decree containing judge’s signature and date within 31 days from the date of the divorce.
• Gain of outside coverage: A document showing effective date of worker’s coverage under another employer-sponsored health plan. Document must be within 31 days.
  • Documentation may include:
    1. A letter from the other employer that includes employee name and benefits start date, with confirmation of enrollment.
    2. Insurance carrier documentation (ID card) that includes employee name and effective date of coverage
• Loss of outside coverage: A document showing loss of employer sponsored health coverage within the last 31 days.
  • Documentation may include:
    1. Letter of employment termination or severance agreement that includes employee name and insurance coverage end date.
    2. Documentation of COBRA eligibility.
• Medicaid Coverage Change: A letter from the Medicaid office with the date of when coverage ends or begins. Document must be within 62 days.
• Spousal Surcharge Change: A document showing your spouse’s employment start or end date within the last 31 days. 

• Benefits eligibility varies from worker to worker.
• Updating a beneficiary will not change their allocation percentages. To update percentages or add a beneficiary, please follow the process below for Basic Group Term Life (Staff or Faculty) or Insurance Basic Life AD&D (Post-Doc or Clinical Fellow).
• If the allocation % needs adjustment for an already existing beneficiary, change the % on the main page. Do not add the same beneficiary twice.
• Beneficiary designation: The beneficiary designation applies to the following plan enrollments: Basic Life and Employee Optional Life and AD&D. The beneficiary for Spouse and Child Life and AD&D defaults to the employee. This beneficiary designation will supersede any other designations on file. This election is separate from the Retirement Savings Plan. To designate or update a beneficiary for the Retirement Savings Plan, please contact TIAA.
• Benefits change event deadlines:
  • Adoption: A worker has 62 days from the adoption date to make benefit election changes.
  • Birth: A worker has 62 days from the date of birth to make benefit election changes.
  • Change Optional Life, HSA, LTD Buyup, RMSA (anytime): A worker has 31 days from the event date to make benefit election changes.
  • Change Beneficiary: A worker has 31 days from the event date to make beneficiary changes.
  • Dependent Arrival in US: A worker has 31 days from the dependent’s arrival date to make benefit election changes.
  • Divorce / Dissolution of Domestic Partnership: A worker has 31 days from the divorce/dissolution of domestic partnership date to make benefit election changes.
  • Gain of Outside Coverage: A worker has 31 days from the date they became eligible for health care under another employer-sponsored health plan to make benefit election changes.
  • Loss of Outside Coverage: A worker has 31 days from the date they lost eligibility under another employer-sponsored health plan to make benefit election changes.
  • Marriage / Domestic Partnership: A worker has 31 days from the date of marriage/domestic partnership to make benefit election changes.
  • Medicaid Coverage Change: A worker has 62 days from which they gain or lose Medicaid coverage.
  • Supplemental LTD Change: A worker has 31 days from the date they become eligible for the Supplemental LTD plan to enroll in the plan.
• You cannot enroll in or make changes to your elections under the Retirement Savings Plan through Workday. To enroll in or make changes to the 403(b) Retirement Savings Plan, go to tiaa.org/wustl or call TIAA at 888-488-3419.
  • Refer to the Human Resources Retirement Savings webpage for more information.

• https://hr.wustl.edu/benefits/change/

1. For the listed dependent(s),
   1. Select Social Security Number (SSN), and then enter the SSN.
   2. If a SSN is not available, select Reason SSN is Not Available, and then enter the reason.
      • If this option is selected, someone from Benefits department will reach out to you to obtain the information.
2. Click Ok.

1. Click the Manage link if currently enrolled, or Enroll if you want to join.
2. Click Select to add coverage or Waive to remove coverage.
3. Click the Confirm and Continue button.
4. Select or unselect existing eligible dependents from the list, or click Add New Dependent.
5. Complete the required fields and any relevant optional fields.
6. Click Save.

1. Click Manage to modify Spousal Surcharge selections.
2. Select a plan or Waive to opt out of Spousal Surcharge.
3. Click Confirm and Continue.
4. Confirm appropriate Coverage is displayed, or select the appropriate one from the drop-down menu.
5. Click Add New Dependent or select / unselect an existing eligible dependent from the list, if applicable.
6. Click Save if a plan is selected. Click Confirm and Continue if no plan is selected.

1. Click the Manage link if currently enrolled, or Enroll if you want to join.
2. Select a plan.
3. Click Confirm and Continue.
4. Click Add New Dependent or select / unselect an existing eligible dependent from the list, if applicable.

1. Click Enroll to join Dental Plan, Manage to modify Dental selections.
2. Select a plan or Waive to opt out of Vision.
3. Click Confirm and Continue.
4. Click Add New Dependent or select / unselect an existing eligible dependent from the list, if applicable.

1. Click the Manage link if currently enrolled, or Enroll if you want to join.
2. Select a plan or Waive to opt out.
3. Click Confirm and Continue.
   • Note: In order to enroll in an HSA, you must have elected a High Deductible Health Plan. You cannot elect both a Healthcare FSA and an HSA, but can elect a Dependent Care FSA with an HSA.
4. If you want to contribute a certain amount Per Paycheck, enter that amount in this field. If you want to contribute a specific amount for the entire year (must be greater than $200), enter that amount in the Annual field.
5. Click Save.

1. Click the Manage link if currently enrolled, or Enroll if you want to join.
2. Select a plan or Waive to opt out.
3. Click Confirm and Continue.
   • Note: You cannot elect both a Healthcare FSA and an HSA, but can elect a Dependent Care FSA with an HSA.
4. If you want to contribute a certain amount Per Paycheck, enter that amount in this field. If you want to contribute a specific amount for the entire year (must be greater than $200), enter that amount in the Annual field.
5. Click Save if a plan is selected. Click Confirm and Continue if no plan is selected.

1. Click the Manage link if currently enrolled, or Enroll if you want to join.
2. Select a plan or Waive to opt out.
3. Click Confirm and Continue.
   • Note: You cannot elect both a Healthcare FSA and an HSA, but can elect a Dependent Care FSA with an HSA.
4. If you want to contribute a certain amount Per Paycheck, enter that amount in this field. If you want to contribute a specific amount for the entire year (must be greater than $200), enter that amount in the Annual field.
5. Click Save.

1. Click Manage to view details.
2. Coverage selections will be visible, but cannot be changed.
3. Click Confirm and Continue.
4. Add, remove, or adjust beneficiaries from this screen.
   • Click the Plus button to add a beneficiary.
     • Select from Existing Beneficiary Persons or Existing Trusts, or select Add New Beneficiary or Trust
     • Complete the required fields and any relevant optional fields, click OK, and then click Save.
   • Click the Minus button to remove a beneficiary.
   • Select the percentage of benefits each beneficiary should receive in the Primary Percentage and Secondary Percentage fields. The total percentage must equal 100.
5. Click Save.

Beneficiary designation: The beneficiary designation applies to the following plan enrollments: Basic Life and Employee Optional Life and AD&D. The beneficiary for Spouse and Child Life and AD&D defaults to the employee. This beneficiary designation will supersede any other designations on file. This election is separate from the Retirement Savings Plan. To designate or update a beneficiary for the Retirement Savings Plan, please contact TIAA.

1. Click Manage to view details.
2. Coverage selections will be visible, but cannot be changed.
3. Click Confirm and Continue.
4. Add, remove, or adjust beneficiaries from this screen.
   • Click the Plus button to add a beneficiary.
     • Select from Existing Beneficiary Persons or Existing Trusts, or select Add New Beneficiary or Trust
     • Complete the required fields and any relevant optional fields, click OK, and then click Save.
   • Click the Minus button to remove a beneficiary.
   • Select the percentage of benefits each beneficiary should receive in the Primary Percentage and Secondary Percentage fields. The total percentage must equal 100.
5. Click Save.

Beneficiary designation: The beneficiary designation applies to the following plan enrollments: Basic Life and Employee Optional Life and AD&D. The beneficiary for Spouse and Child Life and AD&D defaults to the employee. This beneficiary designation will supersede any other designations on file. This election is separate from the Retirement Savings Plan. To designate or update a beneficiary for the Retirement Savings Plan, please contact TIAA.

1. Click Manage to view details.
2. Coverage selections will be visible, but cannot be changed.
3. Click Confirm and Continue.
4. Add, remove, or adjust beneficiaries from this screen.
   • Click the Plus button to add a beneficiary.
     • Select from Existing Beneficiary Persons or Existing Trusts, or select Add New Beneficiary or Trust
     • Complete the required fields and any relevant optional fields, click OK, and then click Save.
   • Click the Minus button to remove a beneficiary.
   • Select the percentage of benefits each beneficiary should receive in the Primary Percentage and Secondary Percentage fields. The total percentage must equal 100.
5. Click Save.

1. Click Enroll to join or Manage to modify selections.
2. Click Select to add coverage or Waive to remove coverage.
3. Click Confirm and Continue.
4. Select a Coverage Level from the list.
5. Click Save if a plan is selected. Click Confirm and Continue if no plan is selected.

Beneficiary designation: The beneficiary designation applies to the following plan enrollments: Basic Life and Employee Optional Life and AD&D. The beneficiary for Spouse and Child Life and AD&D defaults to the employee. This beneficiary designation will supersede any other designations on file. This election is separate from the Retirement Savings Plan. To designate or update a beneficiary for the Retirement Savings Plan, please contact TIAA.

1. Click Enroll to join or Manage to modify selections.
2. Click Select to add coverage or Waive to remove coverage.
3. Click Confirm and Continue.
4. Select a Coverage Level from the list.
5. Click Save if a plan is selected. Click Confirm and Continue if no plan is selected.

Beneficiary designation: The beneficiary designation applies to the following plan enrollments: Basic Life and Employee Optional Life and AD&D. The beneficiary for Spouse and Child Life and AD&D defaults to the employee. This beneficiary designation will supersede any other designations on file. This election is separate from the Retirement Savings Plan. To designate or update a beneficiary for the Retirement Savings Plan, please contact TIAA.

1. Click Enroll to join or Manage to modify selections.
2. Click Select to add coverage or Waive to remove coverage.
3. Click Confirm and Continue.
4. Select a Coverage Level from the list.
5. Click Save if a plan is selected. Click Confirm if no plan is selected.

1. Click Enroll to join or Manage to modify selections.
2. Click Select to add coverage or Waive to remove coverage.
3. Click Confirm and Continue.
4. Review Coverage Information.
5. Click Save if a plan is selected. Click Confirm and Continue if no plan is selected.

1. Click Manage to view selections. Coverage is provided by WashU, so Select and Waive options are grayed out and are not changeable.
2. Click Confirm and Continue to view coverage specifics. 

1. Click Manage to view coverage. These elections are view-only.
2. Click Confirm and Continue to view coverage specifics. 
3. Review Coverage information and click Save.

Note: This benefit is only available to Danforth Faculty.

1. Click Enroll to join, Manage to modify selections.
2. Click Select to add coverage or Waive to remove coverage.
3. Click Confirm and Continue.
4. Review Coverage information and click Save.
5. Depending on other benefit selections, the below options may be available:
   1. Click View to see information on the Benefit plan.
      1. Click Enroll to join, Manage to modify selections.
   2. Click Select to add coverage or Waive to remove coverage.
      1. Select and Waive options may be grayed out.
6. Click Confirm and Continue.
7. Click Save.

1. Click View to see the plan and coverage. Coverage is provided through WashU and workers are auto-enrolled, so Select and Waive options are grayed out and are not changeable.
2. Click Confirm and Continue to view Coverage specifics.